Protocol for Contractor Access to Vessel Works – COVID 19 – Level 2 & 3
As a stakeholder or contractor at Vessel Works this advisory is to guide you as to the protocols that have been put in place for working at Vessel Works under COVID 19 – Level 2 & 3.
Vessel Works is focused on everyone’s health, safety and wellbeing. So all processes and procedures are in place to allow businesses to operate on site to work on vessels on the hardstand. Your role is to reduce the risk of any transmission at Vessel Works which has the potential to close the facility or return the facility to full lockdown under a level 3 or 4 response.
Government Level rules allow all service businesses to open and operate. The following are the measures that government has issued that are relevant to most businesses that can operate at Vessel Works.
- All businesses must create a health and safety plan to operate under Level 2 & 3
- Workplaces must operate safely – keeping social distancing between workers, recording who is working together, limiting interaction between groups of workers, disinfecting surfaces, and maintaining high hygiene standards
- Workers must work from home if they can
- Most workers may require additional PPE to stay safe at work.
- Good hygiene measures including hand washing with soap and water, physical distancing, sneeze and cough etiquette, and wiping down surfaces are the best defence against COVID-19.
What’s the Plan, what do you need to know?
Vessel Works Office:
The Vessel Works office will be manned and operational but locked at all times. Staff will be onsite between the normal hours of work 8am-4pm. There will be no face to face contact in the office but contactless options do exist and will be arranged on a case by case basis. The Vessel Works phone is answered 24/7 – 07 577 7270
Personal Protection Equipment:
Vessel Works staff will be wearing PPE as required. Hand sanitizer will be provided at all entry and exist points to the hardstand and berthing areas.
Contractor access is provided to the approved vessel only, with contracting staff to remain within the immediate area of the vessel and not stray outside of that vessel footprint area. Contracting Staff are not to sit on other vessels, stands or blocks or visit other vessels during smoko. Please ask your staff to remain in the agreed vessel bubble. All staff are asked to transit the facility with the social distancing rules in effect and avoid transiting other vessel and vessel workspaces were possible.
Signing Into Vessel Works and Contact Tracing:
Individual contractor cards will record when staff have been on and off the site at Vessel Works. In addition to this, Vessel Works will provide each vessel with a hanging clipboard that will hold a written sign in sheet for each vessel. The hanging clipboard will also store all approved Health and Safety Plans from contractors that are working on that particular vessel. The PCBU for the vessel is welcome to adjust this process, however a record of contacts must be held at each vessel.
All personnel onsite must uphold the highest standard of personal hygiene. The ablution building is open and is being cleaned multiple times per day. Hand sanitizer is available at all entrance and exit points around the hardstand and must be used on entry and exit.
Staff showing signs and symptoms of sickness must leave the site and remain at home until well. Anyone that has been in contact with someone that has contracted COVID-19 or has had COVID-19 themselves in the past two weeks is not permitted onsite. This must be disclosed on the Company/personal declaration that must be completed prior to that staff member returning to the site under level 2 & 3.
Vessel Works own services are all available, with Vessel Works operating the lifting and launching of vessels as required. During these times staff will have all customers remain well away from the operations underway.
The Vessel Works forklift will not be available for third party hire under Level 2 & 3 and instead must be booked and a Vessel Works staff member will operate the machine. This will reduce the risk of any transmission. Normal rates will apply.
To reduce possible transmission of the virus, all approved contractors must maintain at least a 2m social working distance from others unless the individual companies Health and Safety plan has provision for closer contact (i.e. 1m). Vessel Works staff will distance themselves from all contractors.
To gain access to Vessel Works under Level 2 & 3 – What is required?
Company COVID-19 Health and Safety Plan:
The first step in returning to work is for each company to submit a COVID health and Safety plan to Vessel Works at least 24 hours prior to wishing to access the site under level 2 & 3. Such a plan must include social distancing, how tracking of contact will be conducted, the types of acceptable work bubbles. Plans for sickness within the workforce and how sickness and illnesses will be managed. The plan will need to consider contact with other contractors working on the same vessel. In addition to Vessel Works, the PCBU for the vessel will need to review and approve such a Health and Safety plan for the particular vessel. If your company has previously been classified as an essential service, under level 3 you are now required to produce a COVID-19 Health and Safety Plan.
Reporting and Negligence
If personnel, contractors and companies are acting in negligence or are blatantly disregarding the level 2 & 3 lockdown rules their access rights will be reviewed. We implore all contractors, employees and companies to keep themselves and their coworkers safe, if you see a breach of level 2 & 3 rules please report this to Vessel Works.
Access to Vessel Works:
Access under level 2 & 3 will be given on a case by case basis as requested when a Health and Safety plan is received for review; Prior to gaining access each person must complete the COVID-19 Declaration which can be found here. All staff must have completed the Vessel Works Induction in the last 12 months.
Security Access cards will only be re-activated when:
- The companies Health and Safety plan has been submitted and approved. Email to firstname.lastname@example.org
- Individual staff have completed the Online Declaration Form
Each and every staff member accessing the Vessel Works site must use a personalized security access card which is required under the government requirements so that tracing can be completed. Staff must swipe in and out of each and every gate and should not tail gate others in front of them.
Access to Cross Road Fishing Offload Facility:
The Cross Road fish offload facility has been operational and busy during the all levels of Lockdown (2, 3 & 4). Access does not change and the above protocols are the same for all businesses wishing to operate under all COVID-19 level.
Bridge Wharf Berthage:
Bridge Wharf has been operational with a number of essential service provider from the fishing industry through all levels of lock down.
Overview of Vessel Works access Rules under COVID Level 2 & 3.
- Health and Safety Plan submitted and approved by Vessel Works.
- All contractor staff must have completed a personal declaration, found here.
- Any PPE requirements are followed at all times.
- Social Distancing of at least 2metres is followed at all times.
- To allow tracing, each staff member must have their own security access card and the card must be used to swipe in and out, no tailgating nor swiping the card for others.
- All staff must ensure the highest standard of personal hygiene
- The hand sanitizer placed at entry and exit points to the facility must be used when entering or leaving the hardstand to hinder transmission of the virus
- Contractors showing signs of sickness should not come to Vessel Works and should stay at home
- If after being given access to Vessel Works a staff member falls sick or suspects they have contracted COVID 19 then Vessel Works must be immediately notified.
We look forward to supporting contractors back to work at Vessel Works.
For contractors wishing to access the site please make sure that your Health and Safety Plan is submitted in sufficient time for Vessel Works to review.
If you have any questions, please reach out:
Vessel Works 24 Hour Phone number: 07 577 7270
Submit Health and Safety Plans to: email@example.com
Government Guidance and Advice: https://covid19.govt.nz/covid-19/
Healthline contact: 0800 358 5453 for Covid-19 advice.
Background to Vessel Works
Vessel Works was launched in 2018 in response to the marine industry’s requirement for new facilities where large vessels could be hauled out and accommodated while they underwent refits and maintenance. Vessel Works provided the key infrastructure required by the local marine sector already leading the way internationally in craftsmanship, composites and especially innovation. Its success and positive impact was immediate.
The Vessel Works Marine Precinct is now firmly at the heart of a cluster of boat building and refit businesses and associated marine services. It has unlocked the potential to cater for commercial and recreational vessels and international vessels.
The 3.4 hectare site was master planned with future expansion in mind. If and when demand requires it, additional hardstanding space is available for a total of eleven 40m vessels.
In the future, additional land development lots can be connected to the hardstand. There are a variety of lot sizes available in future stages. In the interim, land areas are available for short to medium term leasing.
Any future expansion of Vessel Works will likely include a number of features such as a dedicated blasting bay. Consideration will be given for keel pits to be integrated into any additional hardstanding pavement.
Vessel Works will consider requests from the marine industry. To date Vessel Works has requests for:
- Additional ablution facilities on the site
- A dedicated area for visitor car parking
- Areas for crew socialising and crew office space
Vessel works will continue to refine its offering including upgrading the supply of high amperage electrical services as required by certain vessels.